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How do I create a joint filing case?

A joint filing case lets two or more of your properties file one SAR together. You choose the filing properties when you create the case, and when the case is approved Kinectify creates the joint SAR for them automatically.

Prerequisites

  • The Joint Filing feature must be turned on for your organization. It is off by default, so contact your Kinectify representative if you do not see the option.

  • Your role must include the Create Joint Filing Case and SAR permission.

  • Each filing property must be active and file with FinCEN. Only those properties you can access are listed.

This article covers:

  • Creating a joint filing case

  • Errors that stop you from creating one

  • What changes on the case

  • What happens when the case is approved

  • Finding joint filing cases and SARs

Create a Joint Filing Case

  1. Go to the Cases page and select + Create Case.

  2. Turn on Joint Filing. The helper text reads File one SAR with other properties.

  3. Enter the Subject by name or Player ID. The first subject you add is the primary subject.

  4. Complete the filing properties:

    • Primary Filing Location – The property that files the SAR with FinCEN.

    • Joint Filing Properties – The other properties that file together. One SAR is filed for the primary filing location and all joint filing properties.

    • Secondary Properties (optional) – Other properties involved that are not filing.

  5. Select Create. The case is named Joint Filing - followed by the subject's name, and its case type is Investigation - Other.

      

Create a Joint Filing Case from Alerts

You can also start a joint filing case from the alerts you are working. Select alerts that belong to at least two properties that can file jointly.

  1. On the Alerts page, select the alerts, then select Create Case. The Create Case? window opens.
  2. If the alerts qualify, Joint Filing is already turned on and a message reads Heads up: you are creating a joint filing case. Turn Joint Filing off to create a regular case instead.
  3. Review the filing properties. Kinectify fills them in for you:
    • Primary Filing Location – The property with the most selected alerts.
    • Joint Filing Properties – The other properties that can file jointly.
    • Secondary Properties (optional) – Other properties involved that are not filing.
    Change any of them if needed.
  4. Under Subjects, choose the primary subject. Kinectify selects the subject with the most selected alerts. The other subjects are added as additional subjects.
  5. Select Create Case.

Good to know

  • The Joint Filing switch appears only if you have the Create Joint Filing Case and SAR permission, you are working in a US property, and at least two of the alerts' properties are active, file with FinCEN, and are properties you can access.
  • If a property cannot file jointly, the window tells you why, for example [Property name] cannot file jointly because the property is not active. Its alerts are still added to the case.
  • A joint filing case can have up to 99 subjects. If the alerts have more, the window asks you to deselect some alerts.

If You Cannot Create the Case

Message

What to do

A joint filing case needs a primary filing location.

Select a Primary Filing Location.

A joint filing case needs at least one joint filing property besides the primary filing location.

Add at least one property under Joint Filing Properties.

Property followed by an ID, does not file with FinCEN and cannot file jointly.

Select a property that files with FinCEN.

Property followed by an ID, is not active.

Select an active property.

You don't have permission to do this.

Your role does not include Create Joint Filing Case and SAR. Ask an administrator.

 

What Changes on the Case

  • Case Setup shows a Filing Type of Joint Filing, with Primary Filing Location, Joint Filing Properties and Secondary Properties. You can change the joint filing properties here until a SAR exists. After that, change them on the SAR's Locations step. The primary filing location cannot be changed.

      

  • Associated Info lets you link alerts, cases, SARs, KYC and events from the primary filing location and all joint filing properties.

  • Investigation shows Location of Activity as the filing properties. The transaction picker includes transactions from every filing property you can access.

      

When the Case Is Approved

After the case is approved and a SAR is created, the SAR work page shows the filing type as Joint Filing:

  

While the SAR is being worked, the case and the SAR share the same evidence. Once the SAR has been sent for approval or submitted, the case shows Evidence is locked while the SAR is followed by its status.

Each filing property needs complete filing institution details before the SAR can be sent for approval. If they are missing, the SAR shows Filing Institution where activity occurred is missing critical information for that property.

Find Joint Filing Cases and SARs

Case and SAR lists have a Filing Type column, which shows Single or Joint Filing, and a Filing Type filter. A Property column lists every filing property, with the primary filing location first. A property filter matches any of a case's filing properties.

  

What This Does Not Do

  • It does not turn an existing SAR into a joint filing. A joint SAR comes only from a joint filing case.

  • It does not let you type in other institutions. The filers are your own properties.

Related Articles

  • How do I work a joint filing SAR?